Going Paperless, Scan on Demand, Intelligent Archiving

If your business wants to go paperless you will find it is just not practical to go back and scan all your old files and documents (the cost alone will blind you). We have the solution. Implement a paperless system going forward, but, for your old files place them in our records center then using “intelligent archiving” we will scan your files as needed. When you request a file, or document we will retrieve, scan and deliver it to you in a digital format you only digitize files you need. You then place these files on your server, document management system, or we can provide you with a disc with your file(s). Effectively you will be archiving ONLY the 5-10% of your documents that you call up for” scan on demand” saving money and time. “Scan on demand” is a faster way to get your documents and is less costly than receiving the whole file or box. You have the option of immediate destruction since the file is now digitized or we can replace into your boxes. Our Andrews Software will enable digital archiving and is scalable. Since you can set an automatic destruction date for all your boxes you will make the transition to paperless, smooth, efficient, and cost effective. We can help your entity manage the task of dealing with today’s information world manageable. Call 334-396-5430 today, or send mail to info@admiralrecordsmanagement.com for a free assessment. www.admiralrecordsmanagement.com

Admiral Records Management adds latest technology and software

For the Record

discussing topics and issues regarding records management, storage and shredding.

Admiral Records Management adds latest technology and software

Customers of Admiral Records Management now have access to the latest advances in records and information storage technology and software.

Admiral is the only company in the River Region offering InfoKeeper Records Management Software for secure online indexing, retention scheduling and other data management needs. The system provides secure online retrieval whenever boxes or files need to be accessed by customers (be they paper documents, medical records, blueprints, legal exhibits or other material stored with Admiral). While hospital networks, law firms and major corporations use the same solution in other markets around the country. Admiral is excited to be the exclusive provider rolling the software out to customers in Central Alabama.

The system can be personalized to make customer indexing fast and easy.

“Added to all the custom features and easy-to-use interface are powerful security tools that should give customers incredible peace of mind,” said Admiral Records’ owner Scott McNelley. “The low cost (including zero ‘per user’ fees) makes the software an attractive solution for any business or organization managing less active information assets.”

Also introduced is a new route management and mapping tool as part of a major upgrade by Admiral’s Cleveland, Ohio-based systems developer; Andrews Software, Inc. The new software release includes enhanced functionality for managing environmentally sensitive media; specifically related to setting up rotation schedules for back-up computer tapes. The new mapping utility can also be linked directly to Microsoft MapPoint and other logistics systems for handling deliveries and pick-ups of storage boxes, media cases, security consoles and destruction containers.

The third innovation represents a powerful option for digital archiving; including both a flexible software interface in conjunction with fully integrated electronic storage facilities. Admiral Records Management partner Image Fortress, of Westford, MA, developed the digital archive solution. Image Fortress was recently awarded a contract by the General Services Administration (GSA), the federal agency responsible for employing over a million people, for digital archive services; a testimonial to the level of technology now available to Admiral’s customers.

Businesses and organizations that store and protect records and archival data can use Info Keeper’s secure online interface to handle either physical or electronic information. After input, Admiral Records Management customers can then access any information assets and enjoy retrieval and/or delivery 24 hours a day; 365 days a year.

McNelley confirmed that several customers have already placed requests for the new management systems and are excited about the efficiencies, improved workflow, enhanced control and reduced business risks associated with use of these new tools.

Medical Records Storage, Get Organized and Get Compliant

When it comes to caring for medical records and confidential health-care data and patient information, Admiral Records Management offers confidential and cost-effective off-site storage solutions you can count on. We pride ourselves on understanding the sensitive nature of serving hospitals and health-care professionals; especially when it comes to gaining control of ever-increasing volumes of information under ever-increasing regulatory and budgetary pressures.

We offer safe and secure facilities for the retention of physical documents, files, film jackets, fiche, data, computer cartridges and tapes as well as digital information such as MS Word documents, images, email and web content.

We can help you index records and information by patient number or name, visit or release date, department, physician or provider info, other dates such as date of birth, adult vs. minor, and a number of other possible descriptive categories. We'll personalize our systems and the corresponding tools you can use to manage information to your needs, using your language and focusing on your way of tracking patient information. And if you already have records and data management software and systems in place, we'll look at how our systems might talk to yours; further increasing maximum accuracy and saving valuable time eliminating redundant processes.

We also pay special attention to HIPAA laws and are sensitive to protecting the privacy of any and all information under our care. We have policies and procedures in place specifically designed for the health care community.

Managers of health-care information face a growing number of mediums to manage and increasing regulation and compliance issues. You’ll be glad you chose the people, the facilities, and the information management solutions at Admiral Records Management.

Call us at 334-396-5430 or see us on the web at www.alwaysleading.com

Go Green Recycle Office Waste and Get Organized Share

 Recycle and Repurpose!

If your office needs more space let Admiral come it with secure shred/recycling containers and remove unneeded office papers and waste. Admiral Records Management can take less frequently but needed files to our records center and use our "box-less" system to reorganize your workspace. If you have furnishings that are not being used we can store them or haul them to the dump. Sometimes your furniture can go to Goodwill, Catholic Social Services or the Sunshine center. Call us today at 334-396-5430 or visit www.alwaysleading.com  www.admiralrecordsmanagement.com
877-816-3454

Total Office Move Management Solutions by Admiral Movers

Admiral Movers Total Office Move Management

Total Office Move Solutions by Admiral Movers

For over 20 years, Admiral Mayflower has been Montgomery'sOnly True Office Mover! No detail is too small or overlooked in keeping a business client operating smoothly before, during, and after its relocation. Total Office Move Solution is Admiral's concept for limiting nonproductive "downtime" which saves the client money and the disorganization associated with regular household movers.

During the initial visit, two of Admiral's move consultants will come, assess what the client wants. In addition, we assess what you staff needs from us so that the move goes smoothly. Our sister company, Admiral Records management, can shred unneeded office waste and supply the entity with secure shred consoles. ARM will also store your confidential, infrequently accessed files in Admiral Records Management's Off-site Records Center. The result is a reduction in overall cost of your move and leaving only the relocation of core operating assets on move day. The result is minimizing downtime and you are up and running faster.

About two weeks out we offer a free "pack seminar" where we go over simple color coded labeling system, packing and obsess the schedule walking through a "dress rehearsal" so all the employees can hear firsthand all instructions. Everyone gets a chance become aware of any conflicts. If we need to make changes, it is much better to get everyone on the same sheet of music now. This meeting only takes about 30 minutes but is the real key to a successful move.

"AirGlide" computer wraps is Admiral's patented safe and easy way to move all sensitive electronic, medical, video, computer equipment. AirGlide utilizes extra-large anti-static bubble-wrap and our special cross warp method. Then we place each piece on the easy ride computer carts for a smooth ride to their new location. Since the AirGlide wrap is clear all the color-coded labels allowing our folks and your IT staff ease placement and getting the network up & running.

Our special reusable office totes (have handles, make their own tops, need no tape, and collapse easily for storage) allow your employees to handle their personal items and "hot files" and ensures that during and just after the move your team members can continue to operate and put their hands on their documents.

Admiral's Box-less Office Gondola' System eliminates the need for packing boxes, the downtime associated and the "moving hangover" after the move. Office Gondolas are much easier to load and unload than boxes, keeps everything in order, and move so much faster than boxes. On top of that, because you are eliminating 16 boxes with every gondola your office is doing the environmentally friendly thing and going green. We have moved the largest loan operations centers for America's largest banks, several records centers for hospitals, doctor, and legal offices all with ease and organization.

Almost every bank, law firm, doctor's office, insurance company etc. in Montgomery and surrounding areas has been moved by Admiral on several occasions, call us at 334-262-6666 or see our website at www.alwaysleading.com. Total Office Move Solutions makes moving easy, and of off course we can store anything you may need.

Off- site document storage aids in disaster recovery

Sometimes, the best use of your space isn't to set up a more efficient filing system -- it's to move the paper completely off of your premises! OFF-SITE document storage companies CATALOG your files, store them for you in a secure facility, and retrieve any item you need on a moment's notice! It also ensures that in the event of disaster your entity can maintain ongoing operation.

Security

By storing your confidential, infrequently accessed files in Admiral Records Management's Off-site Records Storage facility, the opportunity for unauthorized individuals have access to the Records is eliminated. Unauthorized individuals could be employees, visitors, customers, contractors, vendors, janitorial staff, etc. Additionally, you save valuable high cost real estate expenses. Finally, you keep your employees focused on Customers, Patients or Clients, not on managing old Records. For more information on the benefits of Off Site Records Storage, www.alwaysleading.com 334-396-5430