Montgomery Office Moving: Why Traditional Methods Simply Don’t Make Sense

 Any company that has moved offices knows that it can be an expensive endeavor, but when it comes to moving records and securing chains of custody, the drain on time, money, and resources can be even greater. Traditional Montgomery office moving services boast about their use of plastic crates, calling them eco-friendly and efficient versus the traditional cardboard box moving method. The larger issue, however, is that all forms of boxed record moving take a toll on the environment, cost too much, and are not 100 percent secure.  Disadvantages of Traditional Record Moving Methods Traditional record moving procedures no longer make sense. Not only does the business pay for the cost of the cardboard boxes—at an inflated rate—but the business pays for the record moving service itself. To preserve the chain of custody and protect customer identities, businesses have to pack and prepare their own boxes. Therefore, one or multiple employees are taken away from their usual jobs to help pack and prepare documents for shipping. This takes time away from the business, reduces productivity, and increases downtime between moves.  Unless the company has hired a Montgomery office moving company to provide total move management services, once the business arrives at its new destination employees will again be tasked with taking the time to unpack, reorganize, and manage the records. This means additional time wasted until the company can reopen its doors and get back to business. The boxes may be recycled or simply thrown in refuse, thus going to waste.  Plastic Crates Do Not Equal “Green” Moving A new trend has shown up in the record moving industry: plastic storage crates. Companies market these crates as “eco-friendly” moving and storage options. The issue, however, is that making these plastic crates takes a considerable amount of energy and resources and creates waste in the process. Though these are reusable and more durable than cardboard moving boxes, plastic crates still have the same issue: time wasted packing, moving, storing, organizing, and securing the chain of custody.  Box-less Gondola Office Moving Systems The only cost-effective, truly “green” office moving option available is the box-less moving system. A hybrid Montgomery office moving and records management company uses reusable gondolas that are wrapped, sealed, and stamped to preserve the chain of custody, eliminating the hassles associated with traditional box or crate moving. During the packing or unpacking stage, records are easily accessible and unloading takes a matter of minutes, as opposed to the hours it takes with traditional moving systems. The Advantages of Box-less Office Moving Systems A Montgomery office moving company that is concerned with reducing the impact on both natural and business resources will have mastered a box-less gondola records moving system that:

•        Takes 90 percent less time to pack and unpack records for moving
•        Takes less moving personnel, thus saving the company on moving costs
•        Makes loading faster and easier than traditional crates or boxes
•        Causes less downtime between moves
•        Is cost-effective, efficient, and eco-friendly

 The Disadvantages of Traditional Office Moving Systems Conversely, office movers stuck in the old way of moving are still using cardboard boxes or plastic crates that:

•        Wastes time, productivity, and supplies
•       Takes four to five movers to relocate files
•        Creates extensive downtime before, during, and after the move
•         Costs more in moving expenses
•        Are inefficient, not eco-friendly

Businesses looking to go “green” while also lowering the expense of office moving need to not only consider the initial cost to move, but the time, productivity, and employee waste that goes into the move as well. By taking all of the factors into account, a business can make its move as efficient as possible and save a little green in the process. If your business is relocating and you want to learn more about box-less moving, visit the Montgomery office moving experts at www.AdmiralMovers.com or call 877.816.3454. Learn more about Montgomery records moving and management at www.AdmiralRecordsManagement.com. +admiralmovers

House Movers Disguising Themselves As Office Movers Using Plastic Crates

Office Moving Plastic Crates

Beware of house-movers using plastic crates to disguise themselves as office movers. Say no to plastic crates for an office move. 

 More and more we are seeing traditional long distance household movers camouflaging themselves as office movers. It is no mystery why, the housing is off so it is survival. For very little money they buy or rent plastic crates, but, they miss the point. That point is using a plastic crate means you still have all the downtime associated with packing and stacking. Once everything is placed and stacked guess what your business is SHUT DOWN, no revenue, no productivity, no customer care. A plastic crate is a box, albeit a plastic box, but it is still a box. So you arrive at your new office, more downtime as you go through and unpack your crates/boxes.Also they are the wrong size for office material (books, files, manuals) which always goes in a 1.2 cube box because of the weight. No mover would allow you to load a box bigger than a 1.2 cube box, because at 1.2 cubes you are already at 50 lbs. Plastic crates are twice that the size of a 1.2 at 2.5-3 cubes that weigh 80 to 90lbs. And who is going to be packing, loading those mammoth boxes/crates your office staff. I hope you have very forgiving workman’s compensation insurance because you are about to hurt someone.These wiseguys will say things like “plastic crates are green”, “they are renewable” but, what they are not is efficient for an office move unless you do not mind the hassle. And you have more money than good sense. The household mover does not really care he just wants your money until house moves pick back up and he can return to what he really does.

Real office moving professionals will use office gondolas, double-sided book shelves (shelves tilt in) on ultra smooth caster using non skid, non marking wheels. They load in a tenth of the time as packing and you items are accessible the whole time. (unless you want secure transfer, where we use a different material to seal gondolas, numbered security seals). Gondolas allow one mover to move what would normally take 3-4 movers which not only cuts down on your downtime it save moving charges as well. Everything is in order throughout the move. Getting you back up and running immediately is the icing on the cake. And since no boxes, petroleum, plastic were used anywhere in the process I guess we know who the GREEN mover is.

Be sure to look for a true box-less mover with office gondolas, they will also have E-carts for smooth ride in anti-static bubble wrap bags for electronics and computers. If one of these crate mover are not serious enough about office making to make the full investment of gondolas tell him to take a hike with his plastic crate/boxy things!

We are here to help call 334-262-6666 or email info@admiralmovers.com.

PLASTIC CRATE MOVING ONLY MAKES SENSE TO THE COMPANY SELLING THEM

Plastic Crate Moving for an Office Move are an Awful Idea

Plastic crate moving makes perfect sense if you are the company trying to sell or rent them to customers. If your company is relocating plastic crates make zero sense. Many of these so-called office movers and the manufacturers are pushing crates as “green” because they are reusable. The green part is debatable, plastic takes a ton of energy to produce, hurt the oceans, and are filling our landfills. Plastic crates rank low on bio-degradability. There are also reusable cardboard totes that require no tape and because of their construction can be reused dozens of times. Cardboard totes also fold down flat and are easy to store in a small space if you are so inclined. But remember the biggest productivity killer is once boxes and plastic crates are sealed and or stacked you are out of business. My goal is to help you say no to plastic crate moving.

Plastic Crate Moving for Office Moves an Awful Idea

Plastic crate moving – just say NO!

There are also situations where items need to be stored for a long period of time so you have to use boxes. But, if it just needs to be mobile and then accessed, the gondolas are so easy.

For a move (especially an office move) plastic crates actually expand the size of your move. Plastic moving crates weigh a whopping 8-9 lbs each when they are empty. And average office move would have 120 crates so you have just added around 1,000 lbs to you move. Increased size means more work for your staff, and the movers, more truckloads (more fuel burned) and more cost. Also the extra downtime will cost you in productivity which means lost revenue to your company.

The commercial movers truly focused on serving their customers employ a box-less gondola system. Bookshelves on wheels of different sizes, E-carts, AirGlide computer wraps, speed packs, and secure relocation methods. Everything you might normally place in a box can go on the shelves, since the shelves lean inward at 12 degree angle. Instead of a top we use heavy-duty shrink-wrap to secure belongings in order. You can clearly see your contents (or we can use seals so they are private) and the real beauty is no packing. They can be loaded in a tenth of the time of boxes, or plastic (box) crates. But best of all you have access to all your contents as soon as they arrive at destination. You avoid the moving hangover associated with a box or plastic crate move. Your business is up & running immediately allowing you to begin generating revenue.

Avoiding plastic crate moving saves time & money

Because gondolas load in about 10% of the time a boxed or plastic crate move takes you avoid shutting down the office, and your coworkers avoid all that time packing & unpacking.  Gondolas also allow 2 men to move what would normally take 4-5. They load onto and off of truck so much faster that boxes & plastic crates. Less moving time means a lower move cost. Less downtime means less payroll leak for your company. Once you have enjoyed the ease, efficiency, and lowered cost of a box-less gondola move you will never return to plastic (boxes) crates or cardboard boxes.

Why are so many so-called office movers pushing the plastic crates? they don’t know any better. Or they now have so much invested in plastic crates they have no choice but to keep selling them. Gondolas, with our engineered non marking, non skid wheels are expensive. The expense prevents many of these “office movers” from making the next step. We have done it because at the end of the day it is the right thing for our customers. A true ” crate-less” and “box-less” move is the ultimate in GREEN, and sustainable. I have been using most of my gondolas for over twenty years.

We can help you say no to plastic crate moving for an office move by calling 334-262-6666 

PREVENTING BUSINESS IDENTITY THEFT WHEN MOVING OFFICES IN MONTGOMERY

It is a business’s responsibility to protect the identity of its employees and customers. Regardless of the industry, companies must perform their due diligence to prevent business identity theft at all costs—especially for businesses moving offices in Montgomery. Medical offices have further identity protection obligations. With the pass of HIPAA, medical offices and physicians must protect patient information and identification at all times. Businesses need to be aware of the many potential business identity theft threats and consequences during relocation, especially since they can cause millions of dollars in damages and ultimately lead to the destruction of the business itself.

Utilizing a Secure Chain of Custody Procedure

Every business must employ a strict chain of custody protocol during relocation. A secure chain of custody procedure is critical for preventing business identity theft and that of employees and customers. To create an effective procedure, businesses must document, pack, load, and seal all files prior to moving. During the moving process, an employee is in charge of monitoring, handling, and checking the seal on document storage containers for tampering. A secure chain of custody can create an added layer of protection against data breaches and business identity theft, and it is an important tool for government entities, medical offices, large corporations, and small businesses alike.

Data Storage Options – Protecting the Physical File Too

The electronic age has made storing data electronically easier, but not necessarily safer. Private records can be scanned, protected, and stored virtually—seemingly avoiding the risk for business identity theft. That being said, most businesses that use electronic storage still have physical records. These items are often stored haphazardly in basements, closets, or unguarded record rooms. During your Montgomery office move, these physical records can easily be picked up and taken out of the establishment by moving personnel with access to all areas of the building. Therefore, business owners need to secure these files—either through a chain of custody or other secured transfer method—to ensure physical data is protected just as highly as electronic data.

Opening the Door to Business Identity Theft

It is not difficult for someone either within the company or an unscrupulous mover to access private data and personal information. In a large Montgomery office move, a thief can gain access to thousands of identities. Failing to protect this sensitive information opens the door to lawsuits and other liability issues. Unfortunately, for a business’s customers, finding out about this identity theft can take months, if not years. Not only does this create a nightmare for the customer, but it can create issues for the business as well. Businesses, especially those dealing with HIPAA records, can face client lawsuits, fines and charges from government agencies, and bad press which can have lasting harmful effects.

Tips for Avoiding Data Breaches and Business Identity Theft

A company that fails to protect private data is just as liable for the use of that data as the identity thief himself. It is imperative that business owners hire a reputable Montgomery office mover that also specializes in secure records management. These companies are familiar with HIPAA procedures, chain of custody, and corporate moving. Business owners should avoid utilizing companies that are not experienced in records management because traditional moving companies focus on one thing: moving your office. They are not required by government regulations to perform background checks on employees, and they can hire temporary movers to help offset the costs associated with providing Montgomery office moving services. Since these companies are not responsible for maintaining the chain of custody on your documents, they are not liable if a data breach occurs—including one from their own permanent or temporary workers.

Companies need to be aware of the financial burdens associated with a data breach that leads to business identity theft. The costs alone to settle with victims can be catastrophic, especially for smaller operations. In addition, business’s with a history of data breaches may find that customers lose trust in their brand, paving the way to a limited customer base and even bankruptcy in the wake of higher scrutiny and negative press.

Business identity theft is a growing problem that affects any size business in every type of industry. And, unfortunately, the identity theft risks associated with moving are here to stay. Before you hire a Montgomery office mover, make sure to ask whether the company performs background checks, the extent of the background checks, whether they use temporary employees, and whether all employees have been well trained on secure chain of custody procedures during an office move. Learn more about avoiding business identity theft during a move by visiting www.AdmiralMovers.com, www.AdmiralRecordsManagement, or by calling 877.816.3454.

Mayflower Transit Tips to Avoid Rogue Movers

Mayflower Transit gives great tips to Avoid Rogue Movers

Mayflower Transit agent in Montgomery AL is Admiral Movers -Call 334-262-6666

Google +

The Proper Role Of Government

The proper role of government has become a major political and economic issue in today’s world. Unfortunately, it has also become very divisive. So, what role should government play? In my opinion as a business owner, there must be a joint effort of government and private enterprise to provide the type of place people choose to live in and industry will locate or expand existing facilities to provide jobs and a tax base.  There are roles only government can provide, as well as functions that must be provided by private enterprise. 

Basically, city and county government’s role is to provide the infrastructure to make a place livable (utility service, police protection, fire department, streets, recreation facilities, public safety, libraries, etc.). Without these essential services, people, as well as industry, will not locate to a city or area. It is crucial that government perform these functions efficiently and equitably for all of its citizens. I expect my government to be fair in all of its dealings with all of its citizens, be beneficial, efficient and effective to those it serves, and to promote competitiveness in the private sector.

To have a vibrant, growing city there must be a good business climate. Industry provides the oil that makes the engine run. It provides employment that creates salaries, taxes, and in turn, provides the city services. I believe that any governmental body should have a tax structure that supports the growth of business, especially small operations. When the local economy is growing, almost always, the city follows. “A rising tide floats all boats” is an often-used phrase, but I believe allowing all businesses to flourish helps all citizens. Local government should do things that make its citizens proud to live and work there.

Quality of life is critical to new people locating to a city.  A lot of us want a clean city that is attractive and well maintained. Pride in this area fosters the right tone for us all, and encourages visitors to have a favorable impression of our whole region. Montgomery and the River Region are most fortunate to have an outstanding quality of life.  Not many cities of any size can match our offerings, such as the Alabama Shakespeare Festival and other entertainment and attractions venues. The relatively new River Walk and the recent revitalization of downtown Montgomery, along with an outstanding baseball park and a professional baseball team, certainly add to the quality of life for all citizens of the Montgomery area. Add the large number of college options and the work force it provides, and golf courses and other sports and recreational offerings in our area, and you provide people with a variety of choices. Again, you have a combination of government and private enterprise working together to provide a variety of opportunities for a quality lifestyle.

Education is of major importance! An essential element in any progressive community is the availability of good schools. The children hold the future in their hands, so to neglect to properly educate them assures failure as a society and municipality. Unfortunately, too many high school graduates do not have the skill level to assume positions requiring modest skill levels. Government’s role is to assure good physical facilities, but most importantly, demand well-qualified teachers and require discipline and expectations from teachers, students, and administration. An educated workforce is absolutely essential to the growth of any community, regardless of size. We must not fail in this area. 

Currently, we are blessed with strong leaders and good administrators in both the state and municipal executive offices. That can change easily. We, the citizens, must be diligent to keep competent leaders in place and hold them accountable. 

On the federal level, I believe if the U.S. – as the world’s largest economy, the world’s biggest innovator, and the world’s biggest exporter – is to remain in that position, we must ensure that America is the world’s best place to do business. The Federal government should not run the whole show, but they should demonstrate common needs by addressing their own uses first. As America’s largest landowner, building/owner operator, largest employer and therefore largest consumer of energy, government should focus its efforts on making sure its own internal operations follow sound business practices, including conservation of people and resources. By doing so, they pave the way for private enterprise to follow their lead. Government must create economic, social and environmental value while minimizing or avoiding damage to the economic, social or natural capital.

Finally, we should not forget that our government works for its citizens, and in the end the elected officials are accountable to the people.  Elected officials should never lose sight of the importance of being an advocate of private enterprise, and the two working together will provide a vibrant, healthy place in which to live and work. Quiet enjoyment, although very much a legal term, says a great deal about what citizens should expect from government. For the most part, I want government to let us all “quietly enjoy” our lives.  Allow us to live un-encumbered by unneeded intrusion.

http://www.alwaysleading.com