If your business wants to go paperless you will find it is just not practical to go back and scan all your old files and documents (the cost alone will blind you). We have the solution. Implement a paperless system going forward, but, for your old files place them in our records center then using “intelligent archiving” we will scan your files as needed. When you request a file, or document we will retrieve, scan and deliver it to you in a digital format you only digitize files you need. You then place these files on your server, document management system, or we can provide you with a disc with your file(s). Effectively you will be archiving ONLY the 5-10% of your documents that you call up for” scan on demand” saving money and time. “Scan on demand” is a faster way to get your documents and is less costly than receiving the whole file or box. You have the option of immediate destruction since the file is now digitized or we can replace into your boxes. Our Andrews Software will enable digital archiving and is scalable. Since you can set an automatic destruction date for all your boxes you will make the transition to paperless, smooth, efficient, and cost effective. We can help your entity manage the task of dealing with today’s information world manageable. Call 334-396-5430 today, or send mail to info@admiralrecordsmanagement.com for a free assessment. www.admiralrecordsmanagement.com
Sunday, February 28, 2010
Saturday, February 20, 2010
Admiral Records Management adds latest technology and software
Admiral Records Management adds latest technology and software
Customers of Admiral Records Management now have access to the latest advances in records and information storage technology and software.Admiral is the only company in the River Region offering InfoKeeper Records Management Software for secure online indexing, retention scheduling and other data management needs. The system provides secure online retrieval whenever boxes or files need to be accessed by customers (be they paper documents, medical records, blueprints, legal exhibits or other material stored with Admiral). While hospital networks, law firms and major corporations use the same solution in other markets around the country. Admiral is excited to be the exclusive provider rolling the software out to customers in Central Alabama.
The system can be personalized to make customer indexing fast and easy.
“Added to all the custom features and easy-to-use interface are powerful security tools that should give customers incredible peace of mind,” said Admiral Records’ owner Scott McNelley. “The low cost (including zero ‘per user’ fees) makes the software an attractive solution for any business or organization managing less active information assets.”
Also introduced is a new route management and mapping tool as part of a major upgrade by Admiral’s Cleveland, Ohio-based systems developer; Andrews Software, Inc. The new software release includes enhanced functionality for managing environmentally sensitive media; specifically related to setting up rotation schedules for back-up computer tapes. The new mapping utility can also be linked directly to Microsoft MapPoint and other logistics systems for handling deliveries and pick-ups of storage boxes, media cases, security consoles and destruction containers.
The third innovation represents a powerful option for digital archiving; including both a flexible software interface in conjunction with fully integrated electronic storage facilities. Admiral Records Management partner Image Fortress, of Westford, MA, developed the digital archive solution. Image Fortress was recently awarded a contract by the General Services Administration (GSA), the federal agency responsible for employing over a million people, for digital archive services; a testimonial to the level of technology now available to Admiral’s customers.
Businesses and organizations that store and protect records and archival data can use Info Keeper’s secure online interface to handle either physical or electronic information. After input, Admiral Records Management customers can then access any information assets and enjoy retrieval and/or delivery 24 hours a day; 365 days a year.
McNelley confirmed that several customers have already placed requests for the new management systems and are excited about the efficiencies, improved workflow, enhanced control and reduced business risks associated with use of these new tools.
Thursday, February 4, 2010
Medical Records Storage, Get Organized and Get Compliant
When it comes to caring for medical records and confidential health-care data and patient information, Admiral Records Management offers confidential and cost-effective off-site storage solutions you can count on. We pride ourselves on understanding the sensitive nature of serving hospitals and health-care professionals; especially when it comes to gaining control of ever-increasing volumes of information under ever-increasing regulatory and budgetary pressures.
We offer safe and secure facilities for the retention of physical documents, files, film jackets, fiche, data, computer cartridges and tapes as well as digital information such as MS Word documents, images, email and web content.
We can help you index records and information by patient number or name, visit or release date, department, physician or provider info, other dates such as date of birth, adult vs. minor, and a number of other possible descriptive categories. We'll personalize our systems and the corresponding tools you can use to manage information to your needs, using your language and focusing on your way of tracking patient information. And if you already have records and data management software and systems in place, we'll look at how our systems might talk to yours; further increasing maximum accuracy and saving valuable time eliminating redundant processes.
We also pay special attention to HIPAA laws and are sensitive to protecting the privacy of any and all information under our care. We have policies and procedures in place specifically designed for the health care community.
Managers of health-care information face a growing number of mediums to manage and increasing regulation and compliance issues. You’ll be glad you chose the people, the facilities, and the information management solutions at Admiral Records Management.
Call us at 334-396-5430 or see us on the web at www.alwaysleading.com
We offer safe and secure facilities for the retention of physical documents, files, film jackets, fiche, data, computer cartridges and tapes as well as digital information such as MS Word documents, images, email and web content.
We can help you index records and information by patient number or name, visit or release date, department, physician or provider info, other dates such as date of birth, adult vs. minor, and a number of other possible descriptive categories. We'll personalize our systems and the corresponding tools you can use to manage information to your needs, using your language and focusing on your way of tracking patient information. And if you already have records and data management software and systems in place, we'll look at how our systems might talk to yours; further increasing maximum accuracy and saving valuable time eliminating redundant processes.
We also pay special attention to HIPAA laws and are sensitive to protecting the privacy of any and all information under our care. We have policies and procedures in place specifically designed for the health care community.
Managers of health-care information face a growing number of mediums to manage and increasing regulation and compliance issues. You’ll be glad you chose the people, the facilities, and the information management solutions at Admiral Records Management.
Call us at 334-396-5430 or see us on the web at www.alwaysleading.com
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